The SAC Board voted today to approve these policy changes:
-The registration cap for conferences is increased from $500 to $100
-For cultural food tastings, rather than limiting groups to $450/semester, groups are now allowed $900/year (the $3/person rule is still in effect)
*Note that these policy changes go into effect a week after they are approved
If you have any questions, concerns, suggestions, etc. feel free to email sacexec@jhu.edu
Finally, here are the new policies for applying to be an SAC group:
Student Activities Commission Application Process
(I) Student Activities Commission Application Process General Procedures
A. The Executive Board will entertain abstracts at any point during its term.
B. The abstract and constitution of a group requesting membership of the SAC must be approved by the same SAC Executive Board.
C. Funding eligibility begins one year after approval of the abstract, contingent upon the approval of a constitution by the SAC and the Student Council in accordance with its by-laws, as recorded in the financial journal of Executive Board meeting.
(II) Abstract Submission
A. The approval of a group’s abstract permits the submission of a constitution to the same board.
B. The abstract must include:
ii. A summary of activities and events held, as well as planned activities or ideas for future events.
iii. Membership information, which includes a list of current members and their graduation year from Johns Hopkins University as well as a definition of active membership.
iv. The group’s purpose and its distinction from other groups on campus, as well as the scope of the group’s intended activities.
(III) Constitution Submission
A. With the submission of the constitution, a group should include a list of activities they have held within the semester prior to submission of the constitution, one of which has been attended by the group’s liaison
B. For a constitution to be entertained for approval, it must include the following:
ii. A clause specifying that the group is open to all undergraduates of the Johns Hopkins University.
iii. A definition of active and voting members.
iv. A provision for at least four officers, including 2 financial officers, with defined roles and responsibilities, and the requirement that they all be full-time, undergraduate students who are taking at least 6 credits at the Homewood Campus and are in good standing with the university.
v. Procedures for the election of officers, a definition of the term of office, and a definition of the majority required to make a decision or complete a procedure.
vi. An impeachment clause.
vii. An outlined process for amending the constitution.
C. The constitution of a group must be consistent with constitution of the SAC
Definitions of Activity
I Active
In order to maintain an active status a group must:
A. Attend scheduled General Assemblies.
B. Maintain and update annual registration with the Office of Student Involvement.
C. Attend the mandatory financial training workshops.
II Inactive
A. A group that has not satisfied the requirements to be an active group is defined as inactive.
B. In accordance with Student Activities Commission and Office of Student Involvement policies, a failure to satisfy any of the requirements will result in a freeze on account access:
i. By the SAC in the case of missing a General Assembly.
ii. By the Office of Student Involvement for a failure to have an updated registration or a failure for one financial officer to attend the mandatory financial training workshops.
C. When a group’s account has been frozen for missing a General Assembly, the group must submit a letter to the SAC Executive Board explaining the group’s absence from the General Assembly on behalf of the group, in order to unfreeze its account. The purpose of this is to establish that any necessary information has been received from their liaison and communication has taken place.
III Defunct
A. A group shall be defined as defunct upon failure to register with the Office of Student Involvement for four fiscal years.
B. A group must complete the SAC application process in order to restart a defunct group.
C. A restarted, defunct group shall receive the same account as the old group, and assume any debt incurred from the previous group along with it. The SAC Executive Board will entertain a request to absolve the group’s debt with a transfer from the SAC Contingency account on a case by case basis.
D. The SAC Executive board will recall money from the account of a defunct group with a positive balance.
